Current and Past BCCA REB Updates/Notices                  Back to top

Feb 1, 2012	Updated BCCA REB Membership List - Effective February 1, 2012 Resigned January 31, 2012:  Dr. Islam Mohamed and Dr. Peter Battershill
Jan 26, 2012	The REB Adverse Events webpage has been updated; http://www.bccancer.bc.ca/RES/REB/SAEs.htm Posted: Updated Policy and Guidance for SAE Reporting (Version: Nov 14/11)
Jan 4, 2012	Updated BCCA REB Membership List - Effective Jan 1, 2012 Resigned Dec 31, 2012:  Caroline Holloway, Sanjay Rao, Susan Ellard
Dec 7, 2011	BCCA REB Discontinuing SAE Dbase and SAE Fees effective Jan 1, 2012 (.pdf)  The REB Adverse Events webpage has been updated; http://www.bccancer.bc.ca/RES/REB/SAEs.htm
Sept 2, 2011	Main Consent Template posted at; http://www.bccancer.bc.ca/RES/REB/ConsentTempl.htm Announcement re New Consent Template (.pdf)
June 15, 2011	TCPS2 tutorial is now available.
June 1, 2011	Updated BCCA REB Membership List - Effective June 1, 2011 New Member June 1, 2011:  Jeremy Hamm Updated OHRP/FDA IRB Assurance  New expiry date: 9 June 2014
May 11, 2011	UBC BCCA REB Guidance for Biobanks  Available on the New Applications webpage
Apr 1, 2011	Annual Renewal Fee of $500 applicable for all new industry sponsored studies submitted to the REB for initial ethics approval on or after April 1, 2011 Updated Fee webpage
Mar 1, 2011	Updated BCCA REB Membership List - Effective March 1, 2011 Dr. Maxine Alford stepped down from the Board February 28,2011 Updated OHRP/FDA IRB Assurance  New expiry date: 1 March 2014
Dec 7, 2010	Tri Council Policy Statement 2nd Edition (TCPS 2) December 2010 now available;  http://www.pre.ethics.gc.ca/eng/policy-politique/initiatives/tcps2-eptc2/Default/ A new TCPS Tutorial will be avail. in Feb 2011 and in the interim graudate students and medical residents involved in research projects who have not completed the TCPS Tutorial should complete the CHRRP course instead. (See Educational Opportunities )
Dec 3, 2010	BCCA REB Notice - New Guidelines & Updates  1. New Guidelines  Providing New Information and Obtaining Re-consent  Addendum Consent form Template  Mandatory Tissue Collection (BCCA REB Interim Guidance)  Applications for Combined Phase I/II Clinical Trials  2. Consent Document Update – Compensation for Injury 3. Protocol Required for ALL Submissions (including retrospective chart reviews) 4. Amendments - Opinion of the Principal Investigator (PI) Required
Oct 18, 2010	Dec 14th Full Board mtg for Renewals & Amendments Only  Renewals that exprie between Dec 15 and Jan 15th that require full board approval should be submitted by November 26th for the December 14th full board meeting.
Sept 27, 2010	Cancelled December Full Board meeting Last full board meetiing in 2010 is November 23rd, Submit full board items by November 2nd, otherwise the next full board meeting will be January 25th (Jan 4th Deadline)
Sept 2, 2010	Recruitment: Identification & Initial Contact Letters - Updated Sept 2, 2010
July 8, 2010	New (Free) Online Course in Human Research Participant Protection (CHRPP) available. See Educational Opportunities for details.
June 18, 2010	BCCA REB Notice Circulated re Application Turnaround Times
June 16, 2010	Consent templates  were updated June 16, 2010 New emergency contact number for Abbotsford Centre added to both consent templates.
June 3, 2010	Consent templates  were updated May 31, 2010. June 3, 2010:  The Optional Consent Template has been revised with one minor change to clarify on the cover page when the Emergency Contact section should be used.
June 2, 2010	BCCA REB Notice Circulated re Updated Consent Templates
May 30, 2010	Consent templates  updated May 30, 2010 and posted on webpage
Mar 17, 2010	Updated OHRP/FDA FWA Assurance for BCCA IRB  New expiry date: 12 March 2013
Mar 1, 2010	Updated BCCA REB Membership List - Effective March 1, 2010 Ms. Joan Rush stepped down from the Board February 28,2010
Feb 1, 2010	Updated BCCA REB Membership List - Effective February 1, 2010 Dr. Caroline Lohrisch stepped down from the Board January 31,2010 Updated OHRP/FDA FWA Assurance for BCCA IRB  New expiry date: 2 March 2013
Jan 12, 2010	Updated OHRP/FDA FWA Assurance for BCCA FWA Assurance for BC Cancer Agency - New Expiry date is 27 Jan 2013 FWA/IRB Assurance Expiry date remains as 30 June 2012
Jan 12, 2010	The REB Annual Report for the 08 - 09 fiscal year (Apr 1 - Mar 31) is posted on our Annual Report web page.
Jan 11, 2010	Updated OHRP/FDA IRB Assurance  with changes to the REB membership as noted below (The new IRB Assurance Expiry date is 30 June 2012) Updated History of Changes to REB Membership posted on the "Members" web page.
Jan 8, 2010	Updated BCCA REB Membership List - Effective January 1, 2010 New Members appointed effective January 1, 2010: Dr. Sophie Sun (Medical Oncologist - Vancouver Centre) Dr. Paul Galbraith (Medical Oncologist - Abbotsford Centre)
Nov 12, 2009	BCCA REB Notice Circulated re Updates 2009-Nov-12 1. Reminder re deadline for last full board meeting in 2009 and annual renewals requiring full board review. Web updates: Clinical Trials Registration for Publication Listing of PI, Co-investigators and reporting investigator changes or leave of absences
Oct 29, 2009	BCCA REB Notice Circulated re Updates 2009-Oct-29 1. New: Criteria and Method for Reporting of Non-Local esternal) SAEs 2. SAE Review Fee (applies to periodic summary reports) 3. New: Investigator Brochures and Product Monographs Web updates:  Adverse Events;  SAE Fee
Oct 13, 2009	Global email to researchers circulated Oct. 13/09  1. New Question 4.6 added to RISe application requires completion (yes/no) to indicate if the application is of time-sensitive nature related to H1N1 or other public health emergency such as pandemics (including H1N1). 2. New Question 4.7 added to RISe application related to Pandemic Research only needs to be completed if applicable.
Sept 14, 2009	BCCA REB Notice Circulated re Updates 2009-Sept-14 1. New:  Dr. Lee Ann Martin Appointed UBC BCCA REB Vice-Chair Sept 1, 2009 2. Update: REB Membership effective Sept 1, 2009 3. New: Effective October 1, 2009 - REB Review Fee Non-Refundable 4. New: Guidelines for Identification and Initial Contact of Research Subjects 5. Appendix 1: Recently updated BCCA REB Guidelines & Info posted on Web
Sept 8, 2009	Updated OHRP/IRB Membership Roster (IRB Assurance Expiry date: 4 Sept 2012) Updated History of Changes to REB Membership posted on the "Members" web page.
Sept 1, 2009	Updated BCCA REB Membership List - Effective Sept 1, 2009 Dr. Lee-Ann Martin current REB Member is appointed Vice-chair Sept. 1, 2009 Dr. Islam Mohamed - New member Sept. 1, 2009
July 14, 2009	Updated guidance notes and quick reference guide for:  Annnual Renewals /Completion of Study /Amendments
July 8, 2009	Updated OHRP/IRB Membership Roster (IRB Assurance Expiry date: 7 July 2012) Updated History of Changes to REB Membership posted on the "Members" web page.
July 6, 2009	Effective July 1, 2009 Certificates of Approval (digital signatures discontinued) Detail:  Memo re BCCA REB Policy re Electronic Signatures  Updated webpages:  Annnual Renewals, Amendments, Acknowledgements, SAE Reporting, Policies (Certificates of Approval).
July 2, 2009	Updated BCCA REB Membership List - Effective July 1, 2009 Dr. Joseph Connors (Vice-chair) resigned from the REB June 30, 2009 (see REB Notice below) Dr. Mira Keyes - resigned from the REB June 30, 2009 Updated OHRP IRB assurance with change from Dr. Simon Sutcliffe, BCCA President to Brian Schmidt, BCCA Interim President
June 30, 2009	BCCA REB Notice Circulated re Updates 2009-June-30 1. Dr. Joseph Connors stepping down from BCCA REB June 30, 2009 2. Digital Signatures will no longer appear on REB Certificates of Approval Memo re BCCA REB Policy re Electronic Signatures  3. Characteristics of a Research Project Requiring REB Review 4. REB Requirements for US Affiliated Studies 5. REB Review Fee:  Please pay in Canadian Dollars by cheque or Money Order
June 12, 2009	BCCA REB Notice Circulated re Updates 2009-June-12 1. Ongoing Changes to RISe Application forms 2. BCCA Abbotsford Centre now available in 4.2A of the RISe application 3. Post Approval Activity (PAA) Nickname Required 4. Updated IBs - change to submission process 5. Submission Process for SAEs, Safety Letters and IBs Quick Reference Guide – SAEs Safety Letters & IBs FWA Updated:  New Expiry June 8, 2012 Application #20455 approved by OHRP Re: 1. Delete Dr. Simon Sutcliffe, BCCA President 2. Add Brian Schmidt, BCCA Acting President
June 1, 2009	Updated BCCA REB Membership List - Effective June 1, 2009 Dr. Jonn Wu resigned May 31, 2009 Dr. Hannah Carolan- new member June 1, 2009 Dr. David Voduc - new member June 1, 2009 Updated OHRP/IRB Membership Roster (IRB Assurance Expiry date: 2 Jun 2012)
May 11, 2009	Introduction has been updated.
Mar 4, 2009	Updated OHRP/IRB Membership Roster (IRB Assurance Expiry date: 23 Feb 2012) Updated "History of changes" (This is the history of changes to Membership Lists) added new IRB Expiry date 23-Feb-2012)
Feb 19, 2009	Updated BCCA REB Membership List - Effective Feb 1, 2009 Dr. Hagen Kennecke resigned January 31, 2009 Dr. Howard Lim - new member Feb 1, 2009 Dr. Abdul Al-Tourah- changed of status. Updated BCCA REB Terms of Reference - V4 Feb 16, 2009
Jan 21, 2009	BCCA REB Notice Circulated re Updates 2009-Jan-21 1. Draft 2nd Edition TCPS 2. Witness Signature - Allowed but not required except in limited cases
Oct 27, 2008	BCCA REB Notice Circulated re Updates 2008-Oct-27  New RISe Support Desk: (604) 878-7473 or email: risesupport@ors.ubc.ca Updated BCCA REB Membership List - Effective October 21, 2008 Dr. Peter Battershill changed status to "BCCA" affiliated. Updated OHRP/IRB Membership Roster (IRB Assurance Expiry date: 23 Oct 2011) BCCA REB Annual Report Apr 1/07 - Mar 31/08 now available on our webpage: http://www.bccancer.bc.ca/RES/REB/AnnualRep.htm
Sept 24, 2008	Updated OHRP/IRB Membership Roster (IRB Assurance Expiry date: 23 Sept 2011)
Sept 19, 2008	Updated BCCA REB Membership List - Effective Sept 20, 2008 Resigned: Dr. Antoinette Semenya Registration for Publication - Update ICMJE Policy update now requires registration of studies that include devices, surgical prodecures, behavioural or management studies which have the intent to modify a health outcome.  This includes Phase I clinical trials.  This applies to all trials that began enrollment on or afer July 1, 2008 and must be registered BEFORE the research starts.
Aug 18, 2008	Updated OHRP/IRB Membership Roster (IRB Assurance Expiry date: 18 Aug 2011)
Aug 18, 2008	Updated BCCA REB Membership List - Effective August 15, 2008 Add: Dr. Lee Ann Matin Revised:  Loree Phillet is an alternate for Jo-Ann Isaacson
Aug 9, 2008	Updated BCCA REB Membership List - Effective July 21, 2008 Add: Dr. Antoinette Semenya Delete:  Mr. Chris Bardon
May 1, 2008	Track Changes feature of Word - How to and Help Links to Microsoft Word Audio and PowerPoint On-Line Demos added to BCCA Consent Template webage
Mar 20, 2008	BCCA REB Notice Circulated re Updates 2008-Mar-20 1. Summaries of Serious Adverse Events (safety letters and "line listings") 2. Adding a Participating Centre to an Approved Trial 3. Requirement for Informing or Re-Consenting Research Subjects When There Is an Update to an Investigator Brochure (IB). 4. Annual Renewals Required for All Ongoing Projects (no exceptions). 5. Policy Update: Release of Certificate of Approval - REB Fee/CTA (legal contract)
Mar 19, 2008	Updated BCCA REB Membership List - Effective March 1, 2008 Add: Ms. Brenda Bird-Cantelon Ms. Suzanne Kennedy Ms. Colleen McGahan Mr. Ryan Woods Deleted: Ms. Katherine Arnold Correction:Dr. Al-Tourah – Perm Resident status is pending) Change of status: Dr. Hagen Kennecke – attending 50% of meetings. Dr. Caroline Lohrisch is not alternating with Hagen but will attend each monthly mtg.
Feb 7, 2008	Certificate of Approval & REB Fee/CTA (legal contract) If the Clinical Trial Agreement (the legal contract) is received and approved by the REB and it includes a clear statement that the sponsor is bound by the agreement to pay the $3000 REB fee, the REB will issue the certificate pending receipt of payment (providing all other provisos have been satisfied). The language must be clear and easily identified in the contract. An example of preferred wording is below. The REB will accept other language with clearly similar intent. However, in situations where such language is not clearly evident in the legal contract the REB will continue to withhold the certificate of approval until the payment has been received. Example of wording: "Ethics Committee Fee A payment of $3,000 for the initial ethics committee review will be issued by [sponsor name] upon receipt of the appropriate invoices from the institution.    Refer to: BCCA REB Policy: Certificate of Approval
Jan 1, 2008	Updated BCCA REB Membership List - Effective January 1, 2008 New Members: Dr. Caroline Holloway Dr. Abdul Al-Tourah Mr. Simon Kent
Dec 14, 2007	Updated BCCA REB Membership List - Effective Nov 27, 2007 - Dr. Kevin Song Resigned Updated OHRP/IRB Membership Roster (IRB Assurance Expiry date: 29 Nov 2010)
Nov 29, 2007	New Schedule:  One full board meeting per month Also see Deadlines & Meetings
Nov 25, 2007	Updated BCCA REB Membership List - Effective November 1, 2007 - Dr. Yasser Abou Mourad - new member effective November 1, 2007
Oct 5, 2007	Updated BCCA REB Membership List - Effective September 18, 2007 - Dr. Chris Bajdik resigned
Sept 12, 2007	Updated BCCA REB Membership List - Effective September 1, 2007 - Dr. Paul Blood resigned - Dr. Hagen Kennecke & Dr. Caroline Lohrisch now alternating. - Mr. Chris Bardon - affiliated with BCCA
Aug 8, 2007	BCCA REB Notice Circulated re:  August Meeting and Annual Renewals
July 26, 2007	Updated BCCA REB Membership List - Effective June 1, 2007 -Dr. Maria Cristina Barroetavena resigned June 1, 2007 - Added a "History of Changes" document to track membership changes. Updated "Adverse Events" page to reflect new SAE submission and billing process. Updated "New Applications" BCCA REB Letter re HC REBA form Not Required
May 24, 2007	Updated OHRP/IRB Membership Roster (Expiry date) Updated BCCA REB Membership List - Effective Apr 15, 2007 -Changed Dr. Peter Battershill to non-BCCA
March 1, 2007	Updated OHRP/IRB Membership Roster (Expiry date)
Feb 28, 2007	Updated BCCA REB Membership List -Added Dr. George Browman as New Chair -Added Dr. Jonn Wu -Changed Dr. Joseph Connors to Vice-Chair -Changed Dr. Lynne Nakashima to Second Vice-Chair -Removed Dr. Ken Swenerton -Removed Dr. Paul Hoskins -Removed Dr. Frances Wong
Feb 26, 2007	Dr. George Browman new REB Chair effective March 1, 2007 Notice from BCCA REB re New REB Chair & Queue for new submissions Additional updates: Consent Templates: Updated Feb 23, 2007 -signature page; added description of "assisting" with the consent process -pilot or feasibility study section; added a link to a document containing the required elements. Deadlines & Meeting Schedule - "New" Queue status and meeting capacity for new applications is now shown. Help Documents added #7 How to Create and Submit an Amendment Contacts Page updated
Feb 2, 2007	REB Annual Reports from 2003 to 2007 inclusive are now posted
Jan. 17, 2007	Note:  BCCA REB office moved to new location effective January 15, 2007 Notice circulated re BCCA Office Moved to New Location
Dec. 19, 2006	Note:  BCCA REB office closed Dec 25 - Jan 1 incl. Important Notice from BCCA REB circulated (2006-Dec-19)  Consent Templates updated (Dec 19, 2006) Help Documents for Submissions to BCCA REB Using RISe now posted on our RISe web page
Nov. 23, 2006	Important Notice from BCCA REB circulated
Nov. 22, 2006	Main & Optional Consent Template Updated (2006-Nov-22) Changes highlighted in blue Contacts Name change:  REB Mgr. Bonnie Shields (nee: Klimek) 2007 Deadlines and Meetings Schedule now available
August 8, 2006	Announcement re New SAE Billing Policy
August 2, 2006	BCCA REB letter explaining conversion of REB project numbers posted in our web page (see Step #8 in the table on our RISe page on this website) Updated:  Annual Renewal and SAE Reporting Requirements document The .pdf document on the annual renewal web page has been updated to indicate that SAE reporting is no longer required if all subjects on the study are deceased. Circulated:  2006-08-02 BCCA REB Updates.pdf
July 31, 2006	Consent Templates Updated (2006-July-31) Changes highlighted in blue
July 21, 2006	Circulated:  Important Notice BCCA REB Updates.pdf
June 29, 2006	Criteria for ongoing annual renewal Updated:  Annual Renewal Reporting Requirements August 8 REB meeting will be held instead of August 22nd
June 15, 2006	Health Canada Approval of Amendments  Updated:  Amendments requiring Health Canada Approval must be submitted for review by the full board and a copy of the Health Canada No Objection Letter received prior to the REB issuing the Certificate of approval. (Policies: Certificates of Approval) Protocol Deviations (violations, exemptions, waivers) Updated:  Criteria and timelines for reporting to REB. Graduate Students & Medical Residents must complete TCPS Tutorial Effective April 3, 2006:  Graduate Students and Medical Residents participating in a research project must complete the TCPS Tutorial before the application is submitted to the REB. Amendments Vs. Acknowledgment The following items were previously accepted on a Request for Acknowledgment, however, with the implementation of RISe these items must be submitted as an amendment in RISe; Investigator Brochures, Health Canada NOL (No Objection Letters), Clinical Trial Agreement (Contracts), changes of investigators (including study team members and primary contact for the PI).  For details about safety letters refer to the Acknowledgment page on this website. RISe has a separate post approval activity category for "Completion of Study"
June 9, 2006	Terms of Reference Version 3: 2006-Apr-22 Updated
June 9, 2006	Consent Templates Updated (2006-June-9) Changes highlighted in blue
May 8, 2006	Consent Templates Updated (2006-May-8) Replaced "patient" with "subject" in signature section of both templates
April 1, 2006	Membership List Updated (Effective April 1, 2006) Dr. Mira Keys (new member) added. Dr. Frances Wong and Dr. Mira Keyes will allternate effective May 9, 2006 Ms. Loree Phillet (new member) added.
Feb 28, 2006	Researcher Information Services (RISe) will be implemented April 3, 2006
Feb 6, 2006	Membership List Updated (Effective Feb 6, 2006) Dr. Peter Battershill (new member-ethicist) added. Dr. Lori d'Agincourt-Canning (ethicist) deleted.
December 12, 2005	Membership List Updated (Effective December 1, 2005) Dr. Sanjay Rao (new member) added. Dr. Susan Ellard will be an alternate for Dr. Rao (only when he  is unable to attend). Consent Templates Updated (2005-Dec-12) Added description for Feasibility Study or Pilot Study Modified signature section New Application Forms V3-2005-Dec-12 (Clinical & Behavioural) Box 5a   (Minor change to description of project title) Box 12b (Clinical Application only- added fill-in box to enter Clinical Trials Registration #) Annual Renewal Form V3-2005-Dec-12 Box 4a (Minor change to description of project title) Box 5b (Added fill-in box to enter Clinical Trials Registration #) Box 8   (Added fill-in box to account for the remaining subjects)
October 5, 2005	Clinical Trial Agreement – Policy Update
Sept 26, 2005	Membership List Updated (Effective September 15, 2005)
Aug 8, 2005	1.  Registration of Clinical Trials now required for publication. Information posted under BCCA REB Policy.  Application forms updated to include this requirement where applicable. 2.  Application Forms updated (formatting issues).  Reminder:  BCCA REB application forms must be used for all submissions to the BCCA REB.
Aug 5, 2005	FWA page updated
July 15, 2005	Acknowledgment Form Updated (Version 3; July 15, 2005) (N/A Check Box added to "Acknowledgment Letter" re SAEs)
July 12, 2005	Acknowledgment Form Updated (Version 2; July 12, 2005) (Clarified Safety Letter versus SAE. Instruction pages can be deleted.)
July 5, 2005	Membership List Updated (Effective July 1, 2005)
June 21, 2005	Consent Templates Updated
June 20, 2005	New BCCA REB Application Forms BCCA REB application forms are now posted under New Applications, Amendments, Annual Renewals, and a new form for items that only require Acknowledgment from the REB.  Effective August 1, 2005 BCCA REB forms must be used for all submissions to the BCCA REB.
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