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Application & Review

Initial application, post-approval activities, meetings & fees


Policies, guidance, and processes relating to ethical review and oversight of Clinical and Behavioural research studies undertaken by BC Cancer researchers can be found on this website, as well as the UBC Office for Research Ethics website at:  

If you have any questions, please contact:

NOTE:  Please ensure you refer to our policy on Who Can be a Principal Investigator on a BC Cancer research project before submitting an application for research ethics review - see Policies, Procedures & Guidance


Please see  section IV– Study Amendments at:


Please note that Amendments requiring REB full board review/approval must be submitted by the deadline for a full board meeting (see Meetings & Fees tab for meetings/deadlines).

Questions? email 

Please see section III – Annual Renewals at:


The pdf document below is to help determine whether full board review or expedited review of an annual renewal submission is required. This also indicates when a study no longer requires annual renewal and reporting of Serious Adverse Events (SAEs), and when a study can be considered complete (at which time a completion of study notice must be submitted to the REB in RISe).

Quick Reference Table for Annual Renewal & SAE Reporting & Completion of Study  (Oct 18, 2012)

Please note that Annual renewals requiring full board review/approval must be submitted by the deadline for a full board meeting (see Meetings & Fees tab for meetings/deadlines).

Questions? email 

Please see section VII – Submitting Unanticipated Problems at:

Questions? email  

Meetings & Fees

2023 Submission Deadlines and Meeting Dates for Full Board Review

MonthSubmission DeadlineMeeting Dates
JanuaryJan 3Jan 24
FebruaryFeb 7Feb 28
Mar 7Mar 28
Apr 4Apr 25
MayMay 2May 23
JuneJun 6Jun 27
JulyJul 4
Jul 25
AugustAug 1Aug 22
SeptemberSept 5Sept 26
OctoberOct 3Oct 24
NovemberNov 7Nov 28
December*Nov 24
Dec 12
January 2024Jan 2Jan 23

*Reminder:  No new studies reviewed at December meeting (only renewals, amendments, or response to deferral)

Please note: We strictly adhere to deadlines.  

New applications 

Applications requiring full board review (e.g., new applications, deferral responses, PAAs, etc.) must be received in the REB inbox (i.e., already approved by the Department Head) prior to midnight on the deadline date to be considered for that month’s meeting. 

If applicable, the initial review fee must be submitted prior to the application (see below for information on fees).  Applications received after the midnight deadline or without fees will be deferred until the next month's meeting or until payment is received in full.

Please submit new applications at least 3 days prior to the deadline to allow for department head approval.

Submit minimal risk projects for delegated review  at any time (no deadline or meeting dates).

Annual Renewals

Annual Renewals requiring full board review should be submitted by the deadline date for the applicable full board meeting for review prior to the expiry date. 

Annual Renewals requiring expedited review should be submitted 2 weeks prior to expiry. 

Questions? email 

BC Cancer Research Ethics Fees.2021.pdf

Refunds: Once the REB has commenced review processes, a refund is not available. If an application is withdrawn prior to review, a refund is only available upon request. A refund under these circumstances is not automatically issued - the Principal Investigator must notify the REB by email to request a refund and include an explanation for the withdrawal. The email must include the REB #, project title, and the details for the refund such as the BC Cancer account into which the refund should be transferred or identification of the designate to whom the cheque is to be made payable.

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SOURCE: Application & Review ( )
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